From SOP PDFs to Interactive Guidance: A Practical Playbook

Step 1: Inventory and prioritize

Start with high-risk or high-volume SOPs that have the most impact on patient safety and throughput.

• Collect the latest approved SOP versions.
• Identify owners and reviewers per department.

Step 2: Structure the SOP

• Break long procedures into clear, sequential steps.
• Define checkpoints for critical actions and validations.
• Assign roles so the right staff see the right steps.

Step 3: Add guidance and timing

• Add expected time per step to establish KPI baselines.
• Attach reminders, warnings, and decision notes.
• Include required materials and prep checks.

Step 4: Deploy and monitor

Staff receive instructions on smartwatches and smartphones. Administrators monitor time, variance, and efficiency trends in MedNAIS™ Monitor.

Step 5: Measure and iterate

Review data weekly to identify bottlenecks, update SOPs, and improve training materials. For KPI examples, see objective KPI guidance.